Andover Office
Visitors Induction
(interim)
April 2024
Housekeeping
Interim induction brief today
No planned fire alarms today
Toilets
Kitchen
Wifi
Car parking
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Travel to site
Please use the train where possible. The nearest station is Andover, approx. 0.8
miles (15 minutes walk) on the South Western Railway line to / from London
Waterloo.
Please be careful walking down the access road to the site, it is recommended to
wear a high visibility vest, A dynamic risk assessment can be used to risk assess
out the need.
The site address is: The Grain Silos, Weyhill Road, Andover, Hampshire, SP10
3NT
What 3 Words: https://w3w.co/bike.tunnel.label
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Car Parking
Upon arrival to the site, turn immediately
left (yellow arrow) , taking care of the
barriers (turquoise on the image) and park
in one of the car park spaces that are
marked, albeit rather faded.
Traffic Management / markings –in
progress
The exit from the car park is noted by the
red arrows
Reverse parking only
Speed Limit 10 mph
Electric charging points
- in progress
- keep bays free unless using them
4
Future development;
If accessing the lay down concrete
area, observe pedestrian walking
routes and be aware of HGV,
forklifts etc. in operation as the site
preparation starts ( in progress )
Keltbray Office Code of Conduct
Please be respectful of others by keeping
conversations within the office in line with
Keltbray's equality and diversity policy and
Code of Conduct
Be mindful of your language and volume of
conversation, especially when others are on
Teams meeting in the office.
Please adhere to the office seating plan, hot
desks are provided for your convenience and
don’t require booking in advance
If you're on a Teams Calls, please use
headphones.
Meetings - if you require a room for a
meeting speak to xxx to book. If you no
longer require it please cancel to allow others
to use it
Please clean up after yourself in the kitchen,
placing items in dishwashers etc
Tidy your room/desk before you leave it
5
At Keltbray, health, safety and wellbeing are
at the heart of everything we do. Those who
work for us and with us have the right to be
treated safely, respectfully and with integrity.
The Code of Conduct sets out a clear set of
standards for behaviour, maintaining our
‘easy to do business with’ approach and
consistently promoting the ‘Keltbray Way’.
.
Keltbray Office - Dress Code
Dress Code in-line with Keltbray’s Policy for an office “business casual”.
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Acceptable business casual attire
includes, but is not limited to :
Shirts with a collar, blouses
Formal trousers, skirts, culottes and
dresses
Keltbray branded T-Shirt, polo shirt
Smart jeans
Jumpers
Blazers
Footwear must be safe, sensible and
clean. No work boots to be worn in
any office, covers may be worn if
provided.
Unacceptable attire includes, but is not
limited to:
Tracksuits
Shorts
Ripped Jeans
Sports wear
Clothing with inappropriate slogans
Revealing clothing
Flip Flops or anything open with open
toes
General Arrangements and Office Hours
Access via main door only. This requires a key fob which is personally issued. Do
not allow others to use it or copy it.
Sign in and out book for visitors and anyone without a pass.
All staff shall meet visitors at reception & issue a visitor’s induction
When you depart the building, assist by securing office by closing windows &
doors on departure.
Do not leave valuables unattended or on display.
Main Office Opening Times 07:30 -17:00 hrs Monday-Friday
Please ensure you manage your time to work your contracted hours within this
window.
Anyone required to work outside these hours will be responsible for securing the
office and must be authorised to do so
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Key and Fob Security
Keys and Fobs will be issued and recorded to named
individuals, their usage will be monitored against
CCTV footage.
Do not lend or share Fobs and Keys
Do not make copies of Keys and Fobs.
CCTV
CCTV is operational externally around the buildings
CCTV and the alarm has a direct link to the Police.
CCTV may be reviewed for security issues and used
as evidence if required.
CCTV footage is protected under GDPR and will not
be shared unless in the event of an incident.
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Welfare and General Site Rules
Toilet –disabled, ladies and gents all on ground floor
Kitchen
Fridge - please don’t leave food in the fridge past its
storage life.
On Friday the cleaner will clear out fridge - do not leave
food.
Cleaner will only clean what's in the kitchen, not on your
desk.
Ensure fridge/freezer door is closed fully after use.
Pots/Sink/Cups - Please put in dishwasher
Put your litter in the correct bin
9
Health and Wellbeing
There are shops within a 10 minute walk of the site (be careful walking along the
road) including an (excellent !) local bakers and a Tesco Express. You are
encouraged to use local shops and services to support the local area we work in.
This also applies to booking hotels, lunches, buying goods and use of local
transport.
We are looking at enhancing the site for bio-diversity and wellbeing, e.g. a picnic
area and vegetable patch. Please contact Etienne if you have any ideas or wish to
provide support for this.
Please utilise the areas provided outside and, in the kitchen, to take time away from
your desk to eat lunch
No Smoking or vaping inside the building as per the Company Policy.
Use the designated smoking area away from rear of the building.
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First Aid/Accident & Incidents
The current First Aiders and Mental Health First Aiders are:
A First aid kit is in the main office
Details of emergency numbers and hospitals are found on the noticeboards.
There is a defibrillator on the board in the kitchen
ALL accidents & incidents are reportable, even minor ones, report to Jake Jay/David
Wilson
Prevent accidents by reporting Contributions (unsafe acts & conditions) either via the
Intelex system on the Keltbray Intranet
Support signposting details are on the H&S notice board
Name
Type of First Aider
Location
Jake Jay Full First Aid & Mental Health First Aider Andover
Moe Younes Mental Health First Aider Andover
Nearest Hospital
In an emergency always phone 999 for advice on the best place for treatment. The nearest A&E
is at Royal Hampshire County Hospital, Romsey Road, Winchester, Hampshire, SO22 5DG.
01962 863535
Fire Safety
In the event of a fire please follow the instructions of your Fire Warden.
Keep all fire exits clear from obstructions
Fire Alarm will be tested every Friday at 10:00hrs
If you discover a fire
–Raise the alarm by operating the nearest alarm or by shouting FIRE FIRE FIRE
–Leave the building immediately by the nearest exit and proceed to the
designated Assembly Point (refer to next slide)
–Wait at the assembly point until instructed by the Fire Marshal and/or Fire Officer
that it is safe to re-enter the building.
–You should only tackle a fire to aide your exit and then only if you are trained in
the use of fire extinguishers. Fire extinguishers are provided.
–Evacuation Plans are displayed on the notice board, please follow the
instructional signs
Fire Warden
Location
Fire Warden
Location
Jim Sutton Andover
Fire Exits, Routes and Muster/Assembly Point
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